OTHER STONEDEAD INFO

Have you ever wondered what goes on behind the scenes at a Rock Festival and thought, I would love to get closer to the action….. then this is the opportunity for you to do just that!

You do not have to be skilled in any field, but we do ask that you have a friendly, outgoing personality and that you are not afraid of a bit of hard work!

Apart from the kudos of being an integral ‘cog in the wheel’ in arguably the UK’s best small festival and having the best time ever, we will also reward your magnificence with the following:

  • A bespoke camping experience inside the wire,

  • Essential training with daily briefings

  • A unique staff goody bag with a limited edition Staff only T-Shirt, Official Programme, Laminate,

  • £5 voucher,

  • Meal voucher,

  • A Crew T-Shirt,

  • And other exciting bits and bobs

Plus because we are such a nice bunch here at Stonedead HQ, we will ensure you have ample time off from your duties to enjoy the music and atmosphere within the arena.

If all this floats your boat, then all we ask is that you please complete the Registration form below to register as a volunteer staff member at the UK’s Premier “One Day, One Stage, One Monster Rock Show”.

Stonedead is a not for profit organisation. All funds are raised through ticket sales, merchandise sales, donations etc…to this end, we ask all our volunteer staff to purchase a reduced price ticket on completion of this form as follows….

1st year of volunteering = £35
2nd year of volunteering = £25
3rd year of volunteering = £15

Those volunteer staff who have completed 3 years of Stonedead volunteering will not be required to pay for a volunteer ticket for Year 4 onwards as Stonedead greatly value their volunteer staff’s loyalty.

Staff in their 4th year and future years, will still receive full access to all the Volunteer benefits as stated above.

Thank you for taking the time to complete this registration form and committing to Stonedead Festival 2022. You are now one step closer to joining a Monster family!!

Should you experience any difficulties whilst completing this form please contact me (Dewi Evans) via email at:  dewiwevans0@gmail.com

Please note duties and roles are not guaranteed and volunteers will have to work where directed at times.

Apply To Be A Volunteer

Stonedead Festival 2021 was once again an overwhelming success, with amazing reviews and feedback from Artists, Managers, Promoters, the Audience and Vendors alike. We aim to make Stonedead 2022 even better.

Many of last year’s vendors have already approached the festival with requests to return in 2022.

To keep a variety of stalls on site each application will be assessed on its own merit to ensure that we have a wide range of goods and food on offer, with as little duplication as possible.

It is vitally important to us that the audience gets good value for money.

As part of the application process, we require you to provide detailed information, including accurate pitch sizes, product information and your proposed pricing structure, which we will expect you to adhere to at the event

Feedback from last year’s festival goers stated that the vendors’ products and pricing was phenomenal, to facilitate this we aim to keep your costs as low as possible

Anticipated Vendor Trading Times:

Please Note the Friday Night event will be in the Main Arena again this year and thus trading is also available on the Friday Night.

Arena Trading Pitch – Friday 26th August 18:00-23:00 and Saturday 27th August 10:00-23:30

Campsite Trading Pitch – Fri.26th August 12 Noon – Sun 28th August 12:00 Noon

Campsite Food Vendors MUST be open for Breakfast servings at 07:00 on both Saturday and Sunday

WHAT DOES STONEDEAD FESTIVAL LOOK FOR FROM APPLICANTS?

The pricing and quality of goods that you sell is very important to the Festival.

We expect quality food/products, at a fair price.

In return we keep our pitch fees as low as possible. Our aim is to keep this as cheap as possible for our audience. Given our low pitch fees and no requirement for percentage of takings that many festivals require, we ask you to keep your prices as low as practicable.

Due to the size of the Festival it is beneficial to have some experience of working at other Festivals, particularly for food traders. Feedback from traders states that experience is invaluable when planning stock levels and staffing.

When completing your application, please ensure stall and pitch sizes are accurate. DO NOT GUESS. Stall sizes must include your trading structure and any additional kitchen/preparation area you may have. The pitch sizes need to include your stall as well as an exact width for guy ropes/tow hooks and in terms of depth, space for any essential onsite vehicles, trailers, caravans, campervans and space for your staff to camp. Please remember space is at a premium and onsite vehicles and caravans will be limited. We use the information you give us to plan our arena and are unable to make changes once space has been allocated.

There must be NO vehicle movement in the arena on Festival Day between 09:00- 23:30, unless by prior arrangement with the Arena Manager and suitably escorted by our staff. All traffic routes must be strictly adhered to AT ALL TIMES.

Questions and Answers:

IS THERE ANYTHING I AM NOT ALLOWED TO SELL?

In your application we would ask that you give details of everything you wish to sell onsite. Successful applicants will be advised in their Offer to Trade of any products listed on their application which cannot be sold. We are very careful to minimise product clashes across site and selling products without prior authorisation will be considered a breach of the Terms & Conditions.

Contraband items are detailed in our Terms and Conditions which are included with the application form.

HOW MUCH DOES A PITCH COST?

Each pitch is priced dependent upon size and electrical requirements, but we endeavour to keep the costs as low as possible. The final pitch fee will be stipulated in our Offer Letter. The figures quoted below are given purely as a guide and not fixed.

Please Note due to having to use the Sites Approved Electrical Contractors we have no control over the costs of the onsite hook up cost, and highly recommend Vendors provide their own generators where possible.


Guideline Costs For 2022
:

Traders Pitch Guideline Costs

 

WHAT IF I DON’T NEED A PITCH, CAN I JUST WALK ABOUT AND SELL MY GOODS?

All approved traders must have a static pitch from which to trade. Mobile/roaming traders and flypitchers are strictly prohibited. Anyone found to be selling products without written authorisation of Stonedead Festival will have their items confiscated and may be evicted from site.

HOW DO I APPLY FOR A STALL ON BEHALF OF A CHARITY/CAMPAIGNING ORGANISATION?

The application process for charity stalls/pitches is the same as other vendors, however if selected as one of our chosen charities we will waive the pitch, but not the electric fee. Please make it clear in your application that you are applying as Charity and include your Charity Registration details.

WHAT DOCUMENTATION DO I NEED TO TRADE AT STONEDEAD FESTIVAL?

Whether you come to site as a food trader, non-food trader or charity, you are operating as a legitimate business and aWhether you come to site as a food trader, non-food trader or charity, you are operating as a legitimate business and as such have to comply with current legislation. Regardless of whether or not you are selling a product or service to the public, you will need documentation in place, some of which will be requested as part of the Online Application Form of the Festival.

• Public, Employers and Employees Liability Insurance Certificates with a MINIMUM cover of £1m
• Health & Safety Documentation (Policies, Risk Assessments including Fire Risk Assessment, Training Records etc.)
• PAT Test Certification and, where necessary, Electrical system test documentation.
• Gas Safety Certificates (where applicable)
• Written Scheme of Examination for all pressurized Systems (including coffee machines)
• Food Safety Management System (SFBB, NCASS, COOKSAFE or similar)
• Food Hygiene Training Certificate (food handlers only)
• Written allergen information on all unpackaged foods Food traders should be prepared to receive a visit onsite by a Food Safety Officer All of this documentation should be present on site for inspection. Copies will be made and held by Stonedead Festival H&S officers.

WHAT SHOULD I BEAR IN MIND BEFORE SUBMITTING MY APPLICATION?

You MUST NOT use the Stonedead Festival Logo, Name and/or Images on any goods or promotional material. This is strictly prohibited and applies to websites, social media and press coverage, unless by prior written approval.

Sub-contracting, sub-letting or the sharing of a stall or any part of a stall is strictly forbidden. We expect the Trader applying to be the Trader running and managing the stall on site.

Generators are allowed on-site if included in all relevant documentation e.g. risk assessments etc.

Traders successful in their application must only sell approved goods at prices specified in their application and agreed with the Arena Manager. The festival reserves the right to restrict your product list.

HOW DO I APPLY FOR A TRADING PITCH?

The application form should be fully completed with accurate measurements provided. This should then be submitted to the Arena Manager via the submission button on the form itself

WHEN WILL I FIND OUT IF I HAVE BEEN SUCCESSFUL IN MY APPLICATION?

We will contact each applicant within 1 month of receipt of the completed application, and if successful we will confirm your successful application along with the pitch cost and required deposit, or inform you that your application has not been successful.

IF I AM SUCCESSFUL, WHAT HAPPENS NEXT?

After the receipt of the Invoice, you should pay the requested deposit, and complete any additional information required, by the due date to guarantee your space. Once this has been processed you will receive full details of the pitch location, how many passes and vehicle passes have been allocated.After the receipt of the Invoice, you should pay the requested deposit, and complete any additional information required, by the due dates to guarantee your space.

I AM A FOOD TRADER; HOW DO I GET MORE STOCK DURING THE FESTIVAL?

We work hard to minimise vehicle movement around the site, especially in the Arena during the Festival event. All vehicle movements within the arena whilst the audience are present, must be agreed and escorted by the festival staff. Vendors are welcome to leave a vehicle in the General Parking Area to allow them to leave the site for collection/delivery of goods and we will facilitate this to the best of our ability at short notice.

WASTE DISPOSAL

We aim to minimise the waste produced at the festival; and therefore encourage you to use as little packaging as possible and to use recyclable packaging. Vendors are requested to avoid plastic disposables, and use alternative biodegradable plates, cutlery, bags, etc. All stallholders must remove and dispose from the Festival site ALL refuse and litter at and around the stall. Recycling or General rubbish bins and skips are ONLY provided for public use, and should NOT be used for Vendors wate. Wastewater from a stall must be disposed of in drains and NOT on grassed stall sites. All oil products must be taken away in an appropriate sealed container or drum.

Any costs for clearing and/or cleansing your pitch will be charged to you, with an invoice will be raised and sent after the event weekend.

WHAT ARE THE RESTRICTIONS ON PACKING UP AND LEAVING THE SITE?

Stallholders must pack up the stall in an orderly and quiet manner and leave the stall site in the condition that it was prior to the stall being erected on Festival day.

Acceptance of Terms and Conditions

By completing the application form you agree to our terms and conditions, a copy of which can be found here

Stonedead 2022 are looking for charity partners. If you are interested in joining us, please contact info@stonedeadfestival.co.uk

At 11:11am we will be raising a toast to absent friends at the bar in the main arena.

So before we kick off the day and rock out, let us all raise our glasses and show our respects to all past, present and future!

Stonedead prides itself in giving the stage to both upcoming and established artists. For a band, the chance to perform in front of thousands of fans is what it’s all about.

As an event that is One Day, One Stage, we have a limited number of slots, with nine bands performing during the show. This makes it very hard to accommodate all of the bands we would like to have on the bill, with hundreds of applications every year to play.

Once the show has finished, we start to put together the line-up for the following year. Every September we launch the opening poll competition, which gives the fans the chance to vote on which band they would like to be first on stage at the following event.

Not only does this provide a brilliant opportunity for the winning band, it also gives new exposure to all the bands who are in the heats. Each heat will be seen by thousands of potential new fans for the bands taking part.

For agents and management of established, recording and touring artists who are interested in higher up the bill, please email artists@stonedeadfestival.co.uk.

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